Backdating medical certificates

For information about the legal update website for voluntary organisations, disclaimers and other sources of updates, see the legal update website home page.

The five pages that make up the legal update website are Employment & volunteering, Equality & human rights, Legal structures & charitable status, Risk, funding, finance & property, and Activities & services (everything else: health & safety, safeguarding, data protection, intellectual property, marketing, and more).

A template for a written statement of employment particulars — the basic information which must be given to all employees who will be employed for more than one month — is on the Department for Business, Innovation and Skills (now Department for Business, Energy and Industrial Strategy) website via tinyurl.com/lg7hkvs. Law Works ( is a charity which offers free legal advice and guidance to small charities, not-for-profit, voluntary and community organisations and social enterprises in England and Wales.

This includes free legal advice on a wide range of legal issues; an online service providing initial advice in response to general legal queries; a small number of legal advice clinics; and factsheets and videos on a range of topics. Factsheets on employment, equality and safeguarding, as well as a series of factsheets specifically for new employers, can be accessed via tinyurl.com/m96wyld.

An employer may request proof that an employee is sick once they have been sick for three or more consecutive days.

In some circumstances, an employer can request proof of illness or injury within three consecutive calendar days, but the employer must agree to pay for the doctor’s fees.

An employer may ask an employee for proof of sickness or injury.

If an employee has extra sick leave benefits in their employment agreement, these might have specific proof requirements, eg an agreement of an extra five days’ sick leave per year and for these five extra days the employee will provide proof that they are sick at their own cost.

A Work Safe New Zealand doctor who has concerns that an employee's health may have been affected by work (eg exposure to chemicals) may ask to examine the employee or provide a sample for testing or analysis.

Before asking for a medical examination or testing, the doctor must be satisfied that the employee has been, or may have been, exposed to a significant hazard while at work.

The seven guides are at org.uk/stepbystep and cover recruiting an employee; settling in a new employee; the new employee's contract; managing a complaint at work; managing staff absence; how to get the best out of your staff; and handling small-scale redundancies.

has a quick checklist of six things employers must do when employing for the first time, at uk/employing-staff.

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The Equality and Human Rights Commission in Wales, with support from the Chartered Institute of Personnel and Development (CIPD), has guidance to help employers develop a domestic abuse policy, facilitate conversations about domestic abuse and put in place low cost, common sense practical support for employees.

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